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How it works

Paidwell follows one invoice from the day you add it to the day you mark it paid.

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No card needed. Free for up to 5 clients.

A new invoice sheet with a plus sign beside it.

  1. Step 1

    You add a client and an invoice.

    Enter the client's name and email, then the invoice number, amount, issue date and due date. Paidwell records invoices you have already sent. It does not create or send the invoice itself.

  2. Step 2

    Paidwell sends each reminder on its day.

    On each day in your schedule, Paidwell emails your client from your name. Replies go to your own email address. You see every email that went out, word for word, in Reminders.

    Invoice 2026-041

    1. 30 OctHeads-up reminder sent to accounts@hartwell-bakery.example
    2. 5 NovFriendly reminder sent

  3. Step 3

    Your client opens the invoice link.

    Each reminder links to a private page with that one invoice and how to pay you. If they have paid, they press "I've paid this". The reminders stop and you get an email.

    The invoice folded into an envelope, ready to go.

  4. Step 4

    You check your bank and mark it paid.

    Mark the invoice paid with the date the money arrived. Your client gets a short thank-you note, and the amount moves from "Owed now" to "Came in this month" on your dashboard.

    An invoice with a large tick across it.

You choose the days the reminders go out and the tone of each one.

The standard schedule has four steps:

DayTone
3 days before the due dateHeads-up
3 days afterFriendly
10 days afterFirm
21 days afterFinal

Change the days, remove a step, or add one, up to 8 steps. A heads-up goes out on or before the due date. Friendly, firm and final reminders go out on or after it. On Pro you can make up to 10 schedules and give a client or a single invoice its own.

Drag a step to change its day.

Due date
  1. Step 1: Heads-up3 days before the due date
  2. Step 2: Friendly3 days after the due date
  3. Step 3: Firm10 days after the due date
  4. Step 4: Final21 days after the due date

Your client gets a short email from you and a private page with one invoice on it.

The email comes from your name, with your business name in the sign-off. Replies reach you directly.

The link in the email opens a page that shows:

  • your business name and the client's name
  • the invoice number, what it is for, the amount and the due date
  • how to pay you, with a "Pay now" button if you added a payment link
  • an "I've paid this" button

The page shows nothing else about your business or your other invoices. Search engines do not list it.

A reminder only goes out while the invoice is open and unpaid.

No reminder goes out for an invoice when:

  • you have marked it paid
  • your client has pressed "I've paid this" and you have not checked it yet
  • you have paused it, until the date you chose or until you resume it
  • you have voided it
  • you have archived the client

Paidwell also keeps to these limits:

  • One invoice gets at most one reminder a day, including reminders you send by hand.
  • Reminders that fall on a Saturday or Sunday wait until Monday. You can switch this off in Settings.
  • If you add an invoice that is already weeks overdue, your client gets only the latest reminder that is due. The earlier steps are skipped.

Add one invoice and see its reminder schedule before anything is sent.

Every invoice shows its next reminder, the tone and the date. The wording of each tone is in Reminders, and a reminder you send by hand shows you the exact email first.

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No card needed. Free for up to 5 clients.